Administrative Assistant

Primary Mission

Support the company's operations by contributing to a variety of functions, including Human Resources, Marketing & Communications, Business Support, and English-related tasks.

Key Responsibilities

Human Resources & Administration

• Manage and maintain employee records.
• Prepare employment contracts, suspension letters, termination letters, certificates of employment, attestations, and other administrative documents.
• Process leave requests and absence authorizations.
• Handle workplace accidents and non-occupational illness cases in compliance with applicable regulations.
• Prepare social security and tax declarations.
• Ensure compliance with the company's internal policies and procedures.

Recruitment

• Participate in the entire recruitment process, including:
  • Drafting job descriptions and vacancy announcements.
  • Preparing evaluation grids and interview guides.
  • Screening CVs and applications.
  • Designing and correcting recruitment tests.
  • Conducting individual, group, and telephone interviews.
  • Recommending shortlisted candidates.
• Welcome and onboard new employees.

Marketing & Communications

• Design attractive promotional materials presenting the company's services.
• Conduct customer satisfaction surveys and analyze feedback.
• Manage and animate the company's social media platforms.
• Publish job vacancies.
• Share career advice and employment-related content.
• Promote the company's employer brand by highlighting team activities.
• Create simple graphics and short videos using user-friendly design tools.
• Assist in organizing webinars, conferences, and job fairs.

Business Development

• Prospect and identify potential clients.
• Contact prospective companies by phone or email to present the company's services and arrange meetings.
• Negotiate and conclude partnership agreements.
• Build and maintain strong relationships with existing clients.
• Perform any other duties assigned by management related to the position.

Candidate Profile

Applicants should possess:

• A minimum of a Bachelor's degree (Bachelor's +3) in Human Resources, Business Administration, Social Sciences, Psychology, Marketing & Communication, or an equivalent field.
• At least two (2) years of professional experience in administration or a similar position.
• Strong teamwork and collaboration skills.
• Excellent organizational skills and attention to detail.
• Flexibility and the ability to work in a multi-functional environment.
• Professionalism, courtesy, and a customer-oriented attitude.
• Excellent written and verbal communication skills.
• Strong interpersonal abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Good knowledge of Canva.
• Knowledge of labor law and social security regulations.
• Good understanding of recruitment processes.
• Ability to prepare meeting reports and administrative documents.
• Ability to work independently and proactively.
• Fluency in both French and English.
• Willingness to work flexible hours when required.
• High level of confidentiality and integrity.
• Professional appearance.